Around OECTA
November 2024
In this issue...
From Your Local Unit
President's Message
Well, I blinked, and it’s December.
We hope you are enjoying the crisp fall weather and hope the snow holds off for a little while longer. Fingers crossed for all you non-skiiers. Some of our northern, OECTA colleagues are already dealing with their seasonal dumpings of snow.
Thank you to all members who were able to attend the General Meeting on November 27th. We were happy to share news of the Association and answer the questions that members are asking. It’s always nice to share a meal with colleagues and friends.
Thank you as well to the Staff reps who were able to attend the reps meeting on November 19th. Among other things discussed, we had guest presenters from the Government Relations and Public Affairs department at the Provincial office. At the meeting, they presented information related to the potential calling of a Spring Provincial Election. The focus of our Association is on organizing and mobilizing our efforts to help elect an education friendly government. This being necessary to address the consistent and relentless stripping of funding into education and health care that the Ford government has engaged in for 6+ years. More years of a Conservative government will do nothing for our working conditions, professional support, or mental health.
Speaking of mental health. There are a number of supports available to members for mental health. Some of the supports are meant to be accessed prior to a leave and some after being off.
Supports available while at work;
EFAP - through the board
ELHT - $1600 combined benefits (e.g. psychologist, psychotherapist, clinical counsellor, etc)
OTIP - Starling Minds, Well at Work* (soon to offered)
Medical documentation - FAF
Supports available on leave;
EFAP
ELHT benefits
OTIP - Early Intervention (EI), Starling Minds
LTD
All teachers are encouraged to assess your level of anxiety and overall mental health proactively and regularly. By recognizing and addressing problems early, you can often prevent more serious issues from developing. Please continue to contact the unit office for guidance and support related to health issues.
As we joyously enter into this Advent season, we want to extend best wishes to you. Your passion, dedication, and tireless efforts inspire and uplift your students every day.
May this Advent season bring you peace, joy, and well-deserved rest. As you reflect on the true meaning of Christmas, may you find comfort and inspiration in the hope and love that the season embodies.
Be well.
Josh
Important Upcoming Dates
Mary Lachapelle Lifetime Membership Award
The Mary Lachapelle Lifetime Membership Award recognizes members of OECTA Hamilton-Wentworth who have moved beyond the local unit and made significant contributions. At the General Meeting on Wednesday, November 27, 2024, we were honoured to present Kristine Fisher with this award.
Kris’s OECTA involvement began as a new teacher attending General Meetings and she was encouraged by Mary Lachapelle to get involved in Executive. She did and eventually Kris became 1st Vice-President and served the membership here for 8 years. We still benefit today from agreements and contracts that Kris negotiated.
Kris was hired in 2020 by OECTA Provincial as a Staff Officer in the Bargaining and Contract Services Department. Her tenacious and steadfast resolve, backed by evidence and supporting documentation, makes her a force to be reckoned with and OECTA Units, and their members across the province, now benefit from her support.
Personal Illness and Sick Time Provisions
Pursuant to Article 3 of the Central Terms of our contract, a sick leave/short-term leave and disability plan is provided to permanent full-time and part-time teachers. Below are some of the key elements of the plan. If you have questions about the plan, including how to access it, please reach out to the office for assistance.
Sick Leave
11 days provided to full-time teachers on the first day of each school year.
Full-time teachers whose status is less than 1.0 FTE are allocated 11 days prorated to their employment status.
Occasional Teachers placed in a term position or an LTO;
Full year placement - 11 days provided at the start of the assignment
Partial year placement - allocation is given at the start of the assignment and reduced from 11 days to reflect the proportion of the assignment length to the length of the regular work year (194 days)
Personal medical appointments are debited from the occasional teacher's bank of 11. Use the code for personal illness when registering an absence.
Short-Term Leave and Disability Plan (STLDP)
Full-time teachers are allocated 120 STLDP days on the first day of each school year.
Full-time teachers whose status is less than 1.0 FTE are allocated 120 days prorated to their employment status.
Teachers on a term position or an LTO;
Full year placement - 120 days allocated on the first day of the assignment.
Partial year placement - 120 days prorated to the duration of the assignment relative to the school year.
STLDP days are paid at 90% except for where a teacher has top-up days remaining.
The present year's Top-Up Days are determined by the balance of unused Personal Illness Days from the previous school year. Each day can be used to top-up 10 STLDP Days to 100%.
Personal Bank of Five
Article 6A.11 of the local terms of the permanent teacher contract allocates up to five days of leave without loss of pay in a school year for reasons outlined below.
Please note that Occasional Teachers on a term placement or an LTO do NOT have access to the personal bank of 5. The following does not apply to an Occasional Teacher.
Urgent Personal Reasons - 2 days’ leave per year, not be taken prior to or following a scheduled break in the school year.
Compassionate Leave - granted in unusual circumstances. Contact the office for more info.
*Medical/Dental Appointments
Inclement Weather - used when the road conditions preclude you from travel to work; to be used judiciously.
THE TOTAL SUM OF DAYS CLAIMED USING THE CODES CANNOT
EXCEED FIVE ACROSS ALL CATEGORIES COMBINED.
*If your bank of 5 personal days has been exhausted and you have a medical appointment, please use the code for Medical/Dental when registering the absence in Easy Connect. The Board will debit appointment days from your personal illness allotments if your bank of 5 is at its limit.
Abs: Personal Illness (Bank of 11 days)
ELP_U: Earned Leave Plan - Expired June 30, 2022
Personal: Please see provided description for details.
STLD: Short-Term Leave and Disability Plan (Bank of 120 days)
STLDPTopUP: Short-Term Leave and Disability Plan Top-Up Days
Also Good to Know
Pension contributions continue while on the STLDP, including on the unpaid portion of the days.
A teacher approved for Long Term Disability (LTD) or Long-Term Income Protection (LTIP) is eligible to accrue pensionable credit by making contributions to the plan.
A teacher employed by a board to fill a term or long-term teaching assignment may carry over unused sick leave from one term or long-term teaching assignment to another term or long-term teaching assignment within the same school year.
Should a teacher finish a school year while accessing sick leave and/or the short-term leave and disability plan, and then begin the following school year while still accessing their leave provisions for the same condition, then their leave provisions from the previous school year are continued to be drawn upon until a bona fide return to work occurs. Once a teacher returns to work, new banks of 11 and 120 days are allocated.
Religious Education AQ in Italy
Summer 2025
Travel July 2nd to 12th 2025 to Italy as part of your Religious Education AQ. More info here.
Maternity Leave Provisions
Just a reminder that when a teacher is expecting they are required to notify the board by the 5th month of pregnancy. Our website has a sample letter available to use, and attach to their email to the board. The notification ensures that an LTO can be posted and filled prior to you leaving. Notification of adoption is also required in the same way as you are accessing parental leave provisions that the board needs to make staffing changes for.
We will be having a Maternity/Parental Leave workshop on January 30, 2025 at 4:30 at the unit office. Space is limited to 20 spots. The poster for registration will be coming out soon.
From the Social Committee
OECTA-HW Learns to Curl
HURRY HARD!
Are you feeling stressed out - like you just can’t hack it anymore? Well, get out of the house and sweep your troubles away at our inaugural OECTA-HW Learn to Curl series. Let your guard down and have a rocking good time with some new friends, or draw closer with your colleagues and hurry to register for this limited-space opportunity. Don’t worry about falling on your back end and breaking your button, curling skills will be taught. Don’t skip this one - it won’t be a sheety time.
Space for this opportunity is limited.
First come, first served.
The Details
Where: Dundas Granite Curling Club, map | website
When: January 5 - February 9, Six Sunday Sessions, 4pm to 6pm
Cost: $100 for 6 weeks of ice time
Registration is required by December 13, 2024. Space is very limited - sorry, members only. Register today!
Learn more about curling
Promotional Material
Retirement, will, and estate planning
Creating a valid will can be an uncomfortable and confusing process. But you’re not alone in feeling it’s difficult to make a will. According to a 2019 study commissioned by Willful, over 57% of Canadians don’t have a will. So, to help you get started this Make a Will Month, we’ve answered some questions you may have about legal wills in Ontario and what you’ll need to consider when making yours. Life can be unpredictable, but having a will ensures the unexpected doesn’t leave your loved ones unprepared.
Read more at https://bit.ly/4efKcCd. #OTIPUpdate
Insurance built for all members of the education community. Get personalized service, exclusive discounts on car and home insurance, and a $20 gift card of your choice when you get a quote. Get a quote online or call 1-888-892-4935 and mention this offer.
Health and Safety Corner
Christmas Decorations at School
Members are asked to consider the following information taken from the HWCDSB FIRE SAFETY PLAN (See Pages 31-32):
Christmas Trees
Must be artificial and have a ULC or UL fire resistive label.
No freshly cut Christmas trees are permitted in school under any circumstances.
Christmas trees are not permitted in stairwells and corridors.
An approved Christmas tree is allowed in a classroom provided it does not obstruct the emergency equipment, electrical panel or access to exit.
An approved Christmas tree is permitted in the school foyer providing it contains only limited combustibles, it does not obstruct the access to exit, and it does not reduce the required corridor width.
Combustible ornaments etc. are not permitted on the tree.
Lights
Only CSA approved lighting are permitted.
Must be rated for indoor use.
One ULC power bar with a maximum 6ft cord may be used. Avoid the use of extension cords to power the lights.
Lights must be turned off when the space is no longer occupied, including at the end of the evening.
Nativity Scenes
Nativity Scenes are not permitted in corridors as this display will likely adversely reduce the corridor width or obstruct the access to exit.
The school foyer, forum, library, main administrative office, stage etc. are possible options for the Principal or Designate to consider for the temporary placement of the Nativity Scene. A table cannot be used with the foyer or forum display.
At no time is hay or any similar product permitted to be used, no matter how small the quantity and tables are not permitted to be used to accommodate displays of any kind.
Bales of Hay
Hay or Straw is not permitted in any display under any circumstances in corridors or any other area of the school.
ULC/UL Fire Resistance Logo
CSA Logo
Electronic Monitoring Policy & The Right to Disconnect
Right to Disconnect
Since the advent of the Internet age, the reliance upon email and other digital means of communication has exponentially infiltrated our lives, and has placed upon us the unrealistic expectation that we are 'always-on' and available to others, including our places of employment. Over the years, the line between home and work became blurrier, resulting in an intrusion into time spent with family and recharging oneself, and typically without commensurate adjustments to compensation.
"Disconnecting from work means not engaging in work-related communications, including emails, telephone calls,
video calls or the sending or reviewing of other messages, so as to be free from the performance of work."
Effective December 2, 2021, Bill 27 amended the Employment Standards Act, requiring employers to institute a policy respecting workers' right to disconnect from communications related to the performance of work. Recently, the HWCDSB released its policy and procedure respecting your right to disconnect. Please be certain to review these documents by clicking on the links below.
Electronic Monitoring
Effective October 11, 2022, the HWCDSB was required to have in place a written policy respecting how, if at all, the Board is monitoring its employees through electronic means. The policy must clearly state whether or not the employer electronically monitors employees. If they are monitoring employees electronically, the policy must include:
a description of how and in what circumstances the employer may electronically monitor employees (i.e., monitoring access to work site, cell phone use, work on company networks and systems, along with location and movements of employees),
a description of the purposes for which information obtained through this monitoring may be used by the employer, including potential discipline,
the date the policy was prepared and the date any changes were made, and
such other information as may be prescribed.
The policy is required to capture all electronic monitoring, and not just monitoring of employer-provided equipment and devices. This might include, for instance, monitoring of an employee when they work from home using their personal computer. This might also include monitoring after work hours.
Source: Worker Health and Safety Centre e-Bulletin, October 5, 2022.
Highlights of the HWCDSB Electronic Monitoring Policy
The HWCDSB retains ownership of the entire computer and network systems.
Includes hardware, software, computer system files, documents and electronic communications.
HWCDSB communication technologies are not intended for personal use by employees, and are, therefore, their use and content may be monitored.
E-mail, internet, or voicemail communications are not private or personal despite any such designation by the sender or the recipient.
Personal or private communications transmitted on the Board’s electronic information system may be accessed, reviewed, copied, deleted, retained, or disclosed by the Board at any time and without notice.
The Board may access an employee’s internet history, documents and/or voicemail on Board provided technology, or when authenticated with HWCDSB user accounts, on personal devices.
Appendix A details routine electronic monitoring activities, mechanisms and purposes.
From the Provincial Office
Teachers as Leaders Conference - Registrations Open Now
The event will take place at the Sheraton Parkway Toronto North Hotel & Suites in Richmond Hill on April 3-4, 2025.
This two-day, in-person event is designed to empower classroom teachers, at any point in their career, and provide them with the tools to engage with issues of importance to them as teachers and union members.
Participants will participate in a variety of workshops that interest them, on topics that include:
faith formation
accessibility, inclusion, diversity, and equity;
culturally responsive pedagogy;
effective communication;
maintaining professional boundaries;
mental health and wellness;
political advocacy and activism;
understanding your collective agreement;
your legal rights;
and more!
Spring AQ Courses
Looking to upgrade yourself. Consider taking an Additional Qualifications course with OECTA. Course registrations for the spring session open up DECEMBER 16. Register by January 19 to take advantage of early-bird pricing. Courses begin February 3 and end April 11.
Early-Bird Pricing
December 16th to January 19th, 2025
$599 for Religious Education Part 1
$649 for all other AQ courses
Regular Pricing
January 20th to February 3rd, 2025
$649 for Religious Education Part 1
$699 for all other AQ courses
Promotional Material
3 Ways to Celebrate Financial Literacy Month
Welcome to Financial Literacy Month!
Talking about money can be tough, but it doesn’t have to be. This November, we’re embracing the theme “Money on your Mind. Talk about it!” to help break the stigma around financial conversations.
Whether you’re dealing with personal debt, budgeting for the future, or just curious about how to make your money work harder, Educators Financial Group can support you every step of the way.
Here are three ways you can learn with Educators Financial Group this Financial Literacy Month:
Fast-track your financial literacy by signing up for a free 5-day mini course. In this 5-part email series, you’ll learn how to manage your debt, build a successful financial plan, maximize your money through tax-saving strategies, and more. Plus, when you sign up during Financial Literacy Month, you’ll automatically be entered to win 1 of 5 $50 gift cards.
Get your questions answered by an Educators Financial Advisor. Book a call with an Educators Financial Advisor to discuss your finances and create a plan that works for you.
Attend a new lineup of webinars:
Financial Planning in your Early and Mid Career on Nov 12, 5:00pm – 6:15pm
Investing - Empowering You to Make the Right Choices on Nov 18, 7:00pm – 8:15pm
Financial Empowerment - Securing Your Legacy on Nov 26, 4:30pm – 5:45pm
Ready to take control of your finances? Book a call with an Educators Financial Advisor and get personalized advice tailored to your needs. Let’s talk about money!