Workplace Violence Reporting
Road Map to Reporting Workplace Violence
All workers in Ontario have a right to a violence-free workplace. When a violent incident occurs, there are reporting requirements which must be observed. Through accurate reporting, appropriate measured steps can be taken to address violence, leading to a safer workplace for everyone.
Violence Incident Reporting Requirements
Workplace Violence Report
Safe School Incident Report (SSIR)
Overview of Relevant Legislation and PPMs
Occupational Health and Safety Act - Workplace Violence Defined
The Education Act - Section 300.2 - Reporting to the Principal
Education Act - 306(1) - Incidents Leading to Possible Suspension
306 (1) Subject to a regulation made under clause 316 (1.1) (a), a principal shall consider whether to suspend a pupil if he or she believes that the pupil has engaged in any of the following activities while at school, at a school-related activity or in other circumstances where engaging in the activity will have an impact on the school climate:
Uttering a threat to inflict serious bodily harm on another person.
Possessing alcohol, illegal drugs or, unless the pupil is a medical cannabis user, cannabis.
Being under the influence of alcohol or, unless the pupil is a medical cannabis user, cannabis.
Swearing at a teacher or at another person in a position of authority.
Committing an act of vandalism that causes extensive damage to school property at the pupil’s school or to property located on the premises of the pupil’s school.
Any other activity that is an activity for which a principal may suspend a pupil under a policy of the board.
Other Qualifying Behaviours
Education Act - 310(1) - Incidents Leading to Suspension and Possible Expulsion
Activities leading to suspension
310 (1) Subject to a regulation made under clause 316 (1.1) (a), a principal shall suspend a pupil if he or she believes that the pupil has engaged in any of the following activities while at school, at a school-related activity or in other circumstances where engaging in the activity will have an impact on the school climate:
Possessing a weapon, including possessing a firearm;
Using a weapon to cause or to threaten bodily harm to another person;
Committing physical assault on another person that causes bodily harm requiring treatment by a medical practitioner;
Committing sexual assault;
Trafficking in weapons or in illegal drugs;
Giving alcohol or cannabis to a minor;
Bullying (if the student has been previously suspended for engaging in bullying and the student’s continuing presence in the school creates an unacceptable risk to the safety of another person);
Any activity listed in subsection 306(1) that is motivated by bias, prejudice, or hate;
Any other activity that, under a policy of a board, is an activity for which a principal must suspend a pupil.
Other Qualifying Behaviours
An act considered by the principal to be significantly injurious to the moral tone of the school and/or to the physical or mental well-being of others.
A pattern of behaviour that is so inappropriate that the student’s continued presence is adjudged to be injurious to the effective learning and/or working environment of others.
Activities engaged in by the student on or off school property that cause the student's continuing presence in the school to create an unacceptable risk to the physical or mental well-being of other person(s) in the school or Board.
Activities engaged in by the pupil on or off school property that have caused extensive damage to the property or the Board or to goods that are/were on Board property.
Any act considered by the principal to be a serious violation of the requirements for student behaviour and/or a serious breach of the Board or School Code of Conduct.
Where a pupil has no history of discipline or behaviour intervention or no relevant history, a single act, incident or infraction considered by the Principal to be a serious violation of the expectations of student behaviour and/or a serious breach of the Board or School Code of Conduct.
Occurrences Requiring Police Response
Mandatory Notification of Police
At a minimum, the police must be notified of the following types of incidents:
physical assault causing bodily harm requiring treatment by a medical practitioner;
possessing a weapon, including possessing a firearm;
using a weapon to cause or to threaten bodily harm to another person;
trafficking in weapons or in illegal drugs;
possessing an illegal drug;
hate and/or bias-motivated occurrences;
non-consensual sharing of intimate images; and
Discretionary Notification of Police
Police response may also be needed in connection with the following types of incidents:
giving alcohol to a minor;
being under the influence of alcohol or illegal drugs;
threats of serious physical injury, including threats made on social networking sites or through instant messaging, text messaging, email, and so on;
incidents of vandalism; and
incidents of trespassing.
PPM 144 - Bullying Prevention and Intervention
PPM 145 - Progressive Discipline and Promoting Positive Student Behaviour
The purpose of PPM 145 is to provide direction to school boards on their policies and guidelines concerning progressive discipline.
Reports shall be given in writing using the Safe Schools Incident Reporting Form – Part I.
The report must be made to the principal no later than the end of the school day. If an immediate response is needed, the employee may make an oral report, but a written report must be made later.
All reports made to a principal shall be investigated.
The principal must communicate the results of the investigation to a teacher who make a report. If the employee is not a teacher, the principal will use their discretion when deciding to communicate the results.
In all cases, the principal must provide the employee who reported the incident with written acknowledgement, using the Safe Schools Incident Reporting Form – Part II.
must report it to the principal no later than the end of the school day. In cases where an immediate action is required, an oral report to the principal may be made.
Boards must also follow the direction provided in the ministry document Provincial Model for a Local Police/School Board Protocol, 2015 with respect to incidents that require police notification and response.