Workplace Violence Reporting

Duty to Report

Reporting violence helps prevent violence.

You are required to report violent incidents that cause, or could cause, physical injury, whether physical force is actually attempted, or threatened.

Your Duty to Report:

You have a duty to report violence incidents and/or harassment to your supervisor (P/VP) regardless of the assailant's age, grade, special needs, or other mitigating factors.


You also have the right to refuse unsafe work if you believe workplace violence is like to endanger you. Note the teachers must take into account the safety of students before refusing unsafe work (O. Reg. 857).


If you have questions, difficulty accessing the appropriate reporting forms, are prevented from reporting an incident, or are considering initiating a work refusal, call the unit office (905-574-6483) for support.

Road Map to Reporting Workplace Violence

All workers in Ontario have a right to a violence-free workplace. When a violent incident occurs, there are reporting requirements which must be observed. Through accurate reporting, appropriate measured steps can be taken to address violence, leading to a safer workplace for everyone.


To help in determining reporting requirements, the Road Map to Reporting Workplace Violence illustrates the pathways to be followed when documenting a violent incident.  

Violence Incident Reporting Requirements

Workplace Violence Report

The Road Map to Reporting Workplace Violence in Ontario School Boards: A Training Resource for Principals and Staff, 2019


Please note that a Workplace Violence Report must be completed even if there is no injury to the victim of violence.   

Safe School Incident Report (SSIR) 

View Template of a SSIR.

WSIB Reporting

Incident/Injury Report

Violence in Schools:

Guide to the Law


Violent Incident Case Studies

Overview of Relevant Legislation and PPMs

Occupational Health and Safety Act - Workplace Violence Defined

OHSA Section 1(1) - “Workplace violence” means,


a)     the exercise of physical force by a person against a worker, in a workplace, that causes or could cause physical injury to the worker;


b)     an attempt to exercise physical force against a worker, in a workplace, that could cause physical injury to the worker;


c)     a statement or behaviour that it is reasonable for a worker to interpret as a threat to exercise physical force against the worker, in a workplace, that could cause physical injury to the worker.

The Education Act - Section 300.2 - Reporting to the Principal

Reporting to the principal

300.2 (1) An employee of a board who becomes aware that a pupil of a school of the board may have engaged in an activity described in subsection 306 (1) or 310 (1) shall report to the principal of the school about the matter.  

Same

(2) An employee shall report to the principal as soon as reasonably possible or, if a different time period is specified by the policies or guidelines, within that time period.  

Principal’s duty to investigate

(3) A principal shall investigate any matter reported under subsection (1).  

Informing reporter

(4) After investigating a matter reported under subsection (1), the principal shall communicate the results of the investigation to,

(a) if the matter was reported by a teacher, that teacher; or

(b) if the matter was reported by an employee who is not a teacher, that employee unless, in the principal’s opinion, it would not be appropriate to do so.  

Same

(5) The principal shall not disclose more personal information under subsection (4) than is reasonably necessary for the purpose of communicating the results of the investigation.  

Education Act - 306(1) - Incidents Leading to Possible Suspension

Activities leading to possible suspension

306 (1) Subject to a regulation made under clause 316 (1.1) (a), a principal shall consider whether to suspend a pupil if he or she believes that the pupil has engaged in any of the following activities while at school, at a school-related activity or in other circumstances where engaging in the activity will have an impact on the school climate:


Other Qualifying Behaviours

Education Act - 310(1) -  Incidents Leading to Suspension and Possible Expulsion

Activities leading to suspension

310 (1) Subject to a regulation made under clause 316 (1.1) (a), a principal shall suspend a pupil if he or she believes that the pupil has engaged in any of the following activities while at school, at a school-related activity or in other circumstances where engaging in the activity will have an impact on the school climate:


Other Qualifying Behaviours


Occurrences Requiring Police Response

Mandatory Notification of Police


Discretionary Notification of Police

PPM 144 - Bullying Prevention and Intervention 

The purpose of PPM 144 is to provide direction to school boards on policies and guidelines concerning bullying prevention and intervention. 


Key Highlights

PPM 145 - Progressive Discipline and Promoting Positive Student Behaviour 

The purpose of PPM 145 is to provide direction to school boards on their policies and guidelines concerning progressive discipline.


Key Highlights


Incident Response

Incident Reporting

PPM 120 - Reporting Violent Incidents to the Ministry of Education

The purpose of PPM 120 is to provide direction to school boards on the development of procedures for reporting violent incidents to the Ministry of Education.


Key Highlights