Access to Reports and Information
The Joint Health and Safety Committee requires timely access to pertinent information necessary for the faithful execution of its functions under the OHSA.
The JHSC may require access to the following non-exhaustive list of information and reports. (Please note that all members of a JHSC has access to this information.)
Other information also might also reasonably be required at time to time by a Joint Health and Safety Committee.
If the JHSC (any member) is denied access to information or reports believed to be necessary for the execution of its duties, please contact the OECTA-HW office or the Health and Safety Advisor for guidance.
Dangers and Hazards
Sources of danger or hazards (persons, materials, work practices, processes, or equipment)
Designated Substance Reports (Asbestos, lead, mercury, etc)
Remediation reports (Asbestos, lead, mercury, mould, etc
Safety Data Sheets
Hazard reporting forms
Information/reports related to major spills of a hazardous substance
Information respecting the identification of potential or existing hazards of materials, processes or equipment.
Information concerning the conducting or taking of tests of any equipment, machine, device, article, thing, material or biological, chemical or physical agent in or about a workplace for the purpose of occupational health and safety.
Information pertaining to hazardous waste removal
Accident and Incident Reporting
Reports created when a person is disabled from performing his or her usual work or requires medical attention.
Reports created when a person documents an incident with their supervisor, such as a slip or an impact to their head at recess, but an injury requiring healthcare and/or time off did not occur.
Critical Injury Reports
Injuries of a serious nature that: (a) places life in jeopardy, (b) produces unconsciousness, (c) results in substantial loss of blood, (d) involves the fracture of a leg or arm but not a finger or toe, (e) involves the amputation of a leg, arm, hand or foot but not a finger or toe, (f) consists of burns to a major portion of the body, or (g) causes the loss of sight in an eye.
Immediate notification via phone or other direct means.
Any written report(s) of the circumstances of the occurrence shall be given within 48 hours of the occurrence.
Notice of Occupational Illness
A condition that results from exposure to a physical, chemical or biological agent where the health of the worker is impaired and includes an occupational disease which a worker is covered by WSIB.
Reports containing the prescribed information must be given within four days.
Annual Summary of WSIB Data
Violence and Harassment Reporting
Violent incident reports involving a student or other individual.
Programs relating to workplace violence and harassment.
Assessments and re-assessments of risks of violence.
Safe Schools threat and/or risk assessments
Safe Schools incident reporting forms
Physical intervention incident reports
Student safety plans (eg triggers, observable behaviours, interventions, measures to control/de-escalate risk of violent behaviour)
Behavioural support plans
Reports relating to a student with a history of violence and/or poses a risk of violence
Safe Schools student transition plans and reports relating to transition meetings (ie. relating to non-voluntary or unusual movement of a student to a new school within the school year or at the end of a semester in order to promote school safety)
Student action plans, re-entry plans, and reports from planning meetings relating to an expelled student returning or transferring to a school
Bullying prevention and intervention programs/plans
Other Information and Reports Concerning...
Employer's health and safety policy and program
Roof maintenance reports/records
Fire Log Book
Fire alarm systems
Fire drill records
Emergency Lighting Inspections
Basketball backboard inspection records
Elevating Devices Inspection Records
Information respecting health and safety experience and work practices and standards in similar or other industries of which the constructor or employer has knowledge.
Ministry of Labour Reports
Ministry of Labour Orders and Field Visit Reports
Inspector's decision following investigation of a work refusal